Apostille Services

Nationwide 24/7

Fast, Reliable Document Authentication — We Handle It So You Don’t Have To

Apostille Services

Nationwide 24/7

Fast, Reliable Document Authentication

What Is an Apostille?

An apostille is a certificate that verifies the authenticity of a notarized or government-issued document so it can be used in another country. It’s required for documents used internationally — from birth certificates to business contracts — and must meet strict guidelines.

At Notary Trails, we simplify the complex process of obtaining an apostille for your important documents. Whether you're handling international business, personal legal matters, or academic records, we ensure your documents are authenticated quickly, correctly, and securely.

What You'll Need

To begin the apostille process, you’ll need:

A notarized document (we can help with this first step if needed)
A copy of your valid ID
Access to email and document scanning or uploading tools
A mailing address, either domestic or international, to return completed documents
(Optional) Use of a mobile device or computer for communication and coordination

order an apostille now!

Can Apostilles Be Done Remotely or with a Mobile Notary?

Yes—both options are available:

Remote Notary: If your state allows RON (Remote Online Notarization), we can help you notarize your documents digitally before submission for apostille.

Mobile Notary: Our certified notaries can meet you in person, collect signatures, and ensure everything is notarized properly for apostille processing.

Once notarized, Notary Trails manages the full apostille process with the Secretary of State or relevant authority on your behalf.

Already Outside the U.S.? We Can Still Help.

No problem! We regularly assist clients living or traveling abroad who need U.S.-based apostille services. If your documents were issued in the United States, we can manage the entire process remotely — starting with remote notarization and handling submission and return delivery securely.

We’ll guide you step by step—no matter where in the world you are.

What types of documents need apostille services?

Personal Documents

These are common for international use involving family, personal matters, or government filings.

• Birth certificates

• Marriage or divorce certificates

• Death certificates

• Adoption records

• Single status affidavits

• Name change documents

Used for: immigration, marriage abroad, dual citizenship, family reunification, or adoption.

Legal & Notarized Documents

Documents that require validation for legal use abroad.

• Power of attorney

• Affidavits Court orders or judgments

• Trust, wills and estate plan paperwork

• Sworn statements

Used for: representing someone in another country, legal disputes, estate settlements, or declarations.

Business & Corporate Documents

For companies conducting international business or submitting official paperwork abroad.

• Articles of incorporation

• Certificates of good standing

• Business contracts or agreements

• Board resolutions IRS or tax documents

Used for: expanding business internationally, opening foreign bank accounts, or legal filings.

Travel & Consent Documents

Often required for international travel, especially involving minors or special circumstances.

• Minor travel consent letters

• Parental authorization forms

• Medical consent forms

Used for: minors traveling without one or both parents, medical travel, or school trips.

Order an apostille

Our Apostille Services Include:

Document Review & Notarization

We’ll check your documents for accuracy and ensure they meet the requirements for apostille processing. Need it notarized first? We offer remote and mobile notarization to get your paperwork ready—fast and professionally.

State Filing & Apostille Processing

We submit your documents to the appropriate Secretary of State or government agency for apostille certification. We ensure all filings are compliant with Hague Convention standards or proper authentication procedures for non-Hague countries.

Secure Shipping & Tracking

Once your apostille is complete, we’ll ship your documents back to you (or anywhere you designate) using secure, trackable delivery. International shipping options available upon request.

Dedicated Support & Real Communication

Have a question? Need a status update? You'll talk to real people who care. Our team is responsive, knowledgeable, and ready to guide you through the entire process.

We Work With:

Title & escrow companies
Law firms
HR departments
Busy professionals and families
Anyone who needs a document notarized quickly without travel

The Notary Trails Difference

Business-Ready & Client-Focused

We work with real estate firms, legal offices, lenders, hospitals, and more — providing white-glove service to your clients as an extension of your brand. Need bilingual agents or specific signing instructions followed to the letter? We’ve got it covered.

Seamless Scheduling

Requesting a mobile notary is quick and easy through our secure online portal, our coordinators are standing by to confirm your appointment fast.

Fast Return of Documents

Scanbacks, drop-offs, or overnight shipping? We follow your instructions exactly. Our team ensures completed documents are returned promptly and securely, with tracking updates as needed.

Why Clients Trust Notary Trails for Apostille Services

Fast Turnaround Times – We know timing is everything. We work quickly without compromising accuracy.
Nationwide Coverage – Apostille processing available for all 50 U.S. states and territories.
Experienced with Complex Cases – From corporate filings to international adoptions, we’ve handled it.
Secure & Confidential – Your sensitive documents are handled with the highest level of care and discretion.
Serving U.S. Clients Worldwide – Whether you’re in the U.S. or abroad, we’ll manage the process from start to finish.
Clear Communication at Every Step – You’re never left guessing. We keep you informed from notarization to delivery.